Government digital continuity agenda gets Open Text treatment

Entrance to the Public Record Office, now The ...

National Archive, formerly the Public Records Office

Government’s ‘Digital Continuity’ Data Management project targets UK”s public sector

BY PAUL QUIGLEY

ECM Plus – Open Text has entered into a framework agreement with the British government’s Cabinet Office in its so-called ‘Digital Continuity’ agenda, developed by the Cabinet Office’s procurement arm ‘Buying Solutions’ and The National Archives.

The two year framework agreement is part of a British government project to improve digital information management throughout the public sector.

According to the company, the ‘Digital Continuity’ project has the ability for an organisation to use information in the way that is needed, for as long as it’s needed. Usable information is essential if the public sector is to operate transparently, legally and accountably.

The Digital Continuity Framework is part of a broader Digital Continuity Service offered by The National Archives and provides a shortlist of suppliers which can be accessed by anyone in the public sector to help them manage their digital continuity.

OpenText has been awarded a framework agreement for two Lots: digital archiving solutions and data quality solutions. The Digital Continuity Framework agreement is for two years, with the option to extend it for two additional one year periods. The criteria for the Data Quality Solutions Lot of the framework required technology that enables users to access data from a variety of structured data sources; relate data between distinct data sources; and profile the data using patterns, rules and statistical methods. It also required the ability to drill-down into the actual data from a profile produced by the technology; provide a range of reporting options; and suggest or fix identified data quality issues.

The Digital Archiving Solutions Lot specified technology that can acquire information from a live system into the archive; manage retention policies applied to the archived information; place archived items on hold to override any other retention policy; and ensure the integrity of the archived information. Furthermore, it must enable user discovery and retrieval of the archived information; report on the contents of the archive; control access to the content of the archive and record provenance data about items transferred into the archive.

The National Archives has a digital continuity service that the public sector can use to manage digital continuity. It comprises guidance, a self-assessment risk assessment process, a free format profiling tool called DROID, and a Framework of commercially-provided technical tools and services. The service is available from: http://www.nationalarchives.gov.uk/digitalcontinuity

Buying Solutions is the national procurement partner for all UK public services and is part of the Cabinet Office’s Efficiency and Reform Group. Its role is to maximise value for money for government departments and organisations across the wider public sector through the efficient procurement and supply of vital goods and services. Buying Solutions delivers best value by aggregating demand, managing the OJEU procurement process and providing ongoing management of framework agreements and other procurement arrangements thereby saving you time, money and effort.

Financial information was not disclosed.

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