Category Archives: Scanning

Paperless office still a pipedream – survey

Paperless office?

Survey finds business still overrun with paperwork

By ECM Plus staff

ECM Plus /London/ +++ Two-thirds of businesses regularly need to scan more than fifty pages a day to transfer information to a digital format.

That’s according to a new survey from Anoto, creators of digital pen and paper technology, whose results of a survey conducted across the USA and Britain focused on the state of scanning in business today. Continue reading

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Filed under Analysis, Business process automation (BPA), Business Process Management, Document archiving & retrieval, Document asset management, Document Automation, Document Management, Document scanning & imaging, Electronic Document Management & Delivery, Enterprise Content Management, Forms management, processing, eForms, OCR - Optical Character Recognition, Records Management, Scanning

Dutch design doyen calls on Kofax

Image representing Kofax as depicted in CrunchBase

Kofax goes Dutch

Arcadis opts for Kofax for accounts payable to Process to process 300,000 document invoices a year

By ECM Plus staff

ECM Plus +++ Dutch design and management firm has selected Kofax for its accounts payable automation system to implement Kofax Capture, Kofax Transformation Modules and Kofax VRS Elite to automate the processing of approximately 300,000 invoices it receives annually. Continue reading

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Filed under Document archiving & retrieval, Document asset management, Document Automation, Document Management, Document scanning & imaging, Enterprise Content Management, Industry News, Scanning, Workflow

Judges find Feds’ GPS surveillance breaches Fourth Amendment

U.S. Supreme Court building.

Supreme Court finds against Feds

Unanimous Supreme Court ensures Americans have protections from GPS surveillance – EFF amicus brief argued that government installation and use of GPS is a search

In a unanimous decision, the U.S. Supreme Court has confirmed that Americans have constitutional protections against GPS surveillance by law enforcement, holding in U.S. v. Jones that GPS tracking is a “search” under the Fourth Amendment. Continue reading

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Filed under Data privacy, Data protection, Industry News, Information security, Intelligent Search, Scanning, Search

REVIEW: Plustek OptiBook 3800 Professional Book Scanner

Optibook 3800 scanner

Specially-designed to scan books, without the dreaded ‘shady-spine-bending’ of traditional scanners

By PAUL QUIGLEY

ECM Plus +++ Many people these days are throwing out their old flatbed scanners for more ‘upright’ pert multifunction devices, which makes the debut of new flatbed machines that much more challenging. Continue reading

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Filed under Document Management, Document scanning & imaging, Electronic Document Management & Delivery, Hardware Reviews, ICR - Intelligent Character Recognition, OCR - Optical Character Recognition, OMR - Optical Mark Recognition, Output management, Reviews, Scanning, Search

REVIEWS: Scanners – Plustek SmartOffice PS286 Plus

Plustek SmartOffice PS286 Plus scannner - ECM Plus Reviews - www.ecmplus.com

Even as the Internet has made online viewing and transferring of documents more commonplace, the rise and rise of document capture continues unabated.

Driven in no small part by increasing levels of compliance and red tape bureaucratic processes imposed by the burgeoning ‘jobsworth’ industry of central state ‘regulations’ and nannying ‘procedures’, a good scanner is your best friend in the home or office these days, with the need for nifty scanners for personal document capture continuing at breakneck speed. Continue reading

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Filed under Business Process Management, Document archiving & retrieval, Document asset management, Document Automation, Document Management, Document scanning & imaging, Forms management, processing, eForms, Hardware Reviews, OCR - Optical Character Recognition, Reviews, Scanning, Search, Workflow

RFID hacked: TV station finds chips are toast

RFID chip pulled from new credit card

RFID chip pulled from a credit card

Television group reveals serious security flaws with RFID-equipped credit and debit cards

By ECM Plus staff

ECM Plus +++ A consumer television report into the insecurity of radio frequency ID – or so-called ‘RFID’ -equipped credit and debit card chips has shocked the security industry.

One vendor, SecurEnvoy said the apparent ease with which RFID has been hacked to create a `magic wand’. With the ability for anyone to effectively read RFID cards at a distance clearly demonstrates that RFID is no longers fit for purpose, observers say. Continue reading

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Filed under Content Security, Industry News, Mobile Analytics, Mobile Apps, Mobile communication, Mobile Content, Risk Assessment, Risk Management, Scanning, Security Content Management (SCM), Telecommunications

Kofax hits the road for data capture best practices

Martyn Christian CMO of Kofax

Customer success stories and new product advances for data capture to be highlighted on the road

By PAUL QUIGLEY

ECM Plus +++ Kofax plc (LSE:KFX) is hauling its asset down the pike in order to stage two multi-city seminar series during April and May.

According to the company, the ‘Kofax Express and VRS Elite’ Road Show and the ‘Kofax Connect Road Show’ series will feature real-world, best practice applications to show just how document capture is driving business process automation. Continue reading

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Filed under Business process automation (BPA), Document archiving & retrieval, Document Automation, Document scanning & imaging, Scanning, Vendor News, Workflow

SharePoint support sees new Kofax Express 2.5 boost scan-to-archive

The CIS bar of a flatbed scanner

Scan-to-archive and SharePoint process integration

Kofax Express automated indexing and SharePoint integration added

By PAUL QUIGLEY

ECM Plus +++ Kofax plc (LSE: KFX) has just released the latest version of its Kofax Express now on 2.5, scan-to-archive software package.

V2.5 now scans, indexes and exports documents for retrieval an in the new version can also automate indexing capabilities. V2.5 also boasts certification for SharePoint 2010 which, the company said, can improve the software’s ability to capture documents and data for faster processing, enhanced data quality and reduced costs.  Continue reading

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Filed under Business process automation (BPA), Document archiving & retrieval, Document asset management, Document Automation, Document Management, Document scanning & imaging, Scanning, SharePoint, Vendor News

Upcoming UK Census data offshoring destined for more debacles

Divisions of the United Kingdom

ONS offshoring Briton's personal data for £150m

Report reveals 2011 UK Census of private data set to go offshore to foreign agencies, increasing probability of yet more Government-sanctioned personal data breaches

ECM Plus – A new Guardian report indicates that the British Government’s Office of National Statistics is to pay a foreign agency £150 million in taxpayer money to undertake the collection and processing of Britain’s families and personal income data, with new extra questions in this year’s Census demanding to know the details of sources of incomes as well as additional personal data in the 32-page questionnaire, now destined to go offshore in the government cutbacks and ‘efficiency-savings’ outsourcing deal. Continue reading

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Filed under Business Intelligence (BI), Content Categorisation, Content Fingerprinting, Content Management, Content Monetization, Content Protection, Content Security, Data centres, Data Governance, Data privacy, Data protection, Data storage, Document archiving & retrieval, Document Management, Document scanning & imaging, Forms management, processing, eForms, Information Governance, Information security, Records Management, Scanning, Search, Security Content Management (SCM)

NEWS: Kofax does US$200,000 invoice processing deal with tech conglomerate

Invoice system automates processing of four million documents annually

BY PAUL QUIGLEY

ECM Plus +++ Kofax, the specialist in document-driven business process automation has announced a new contract to provide an enterprise capture solution to a leading global technology firm. The value of the contract to Kofax exceeds US$200,000, the company said.

The customer, a manufacturer of safety, security and energy products and services, will implement Kofax Capture and Kofax Transformation Modules to scan and capture four million invoices and related accounts payable documents it receives annually. Continue reading

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Filed under Business process automation (BPA), Business Process Re-engineering (BPR), Document archiving & retrieval, Document Automation, Document Management, Document scanning & imaging, eDiscovery, Enterprise Resource Planning & Management, Records & Information Management (RIM), Regulatory Compliance, Risk Management, Scanning, Vendor News, Workflow

IRIS builds on document management with Belgians

Firm scores new ECM extension deal with Jacques Delens

ECM Plus +++ IRIS has been awarded a new contract by Belgian contsturction behemoth Jacques Delens for invoice digitisation and document management.

According to the firm, the deal includes incoming mail captured via IRISPowerscan to IRISNext document management.

The existing capture software has been migrated to IRISPowerscan, IRIS’ production scanning and OCR software that supports high-speed scanners. +++

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Filed under Document archiving & retrieval, Document Management, Document scanning & imaging, Enterprise Content Management, Industry News, Scanning

Sitecore supports JFK legacy with CMS content migration

Inaugural Address of John F. Kennedy, 35th Pre...

Inaugural Address of John F. Kennedy, 35th President of the U.S.

Kennedy’s legacy informs and inspires world with help from Sitecore and Velir

ECM Plus – The John F. Kennedy Library has just completed a major digitisation project for the museum’s archives of hundreds of thousands of documents, photographs and sound recordings.

The content is now more accessible and useful for educational and public service, the Museum curators said.

CMS vendor Sitecore and Velir said that the contents of the John F. Kennedy Presidential Library saw the launch of a new website using Sitecore’s software which helped the JFK Library’s Digital Archives go live last week.

In preparation for the 50th anniversary of John F. Kennedy’s inauguration as the 35th President of the United States, the http://www.JFKLibrary.org website has been designed to improve access to some 200,000 pages of textual content, 1,500 images, as well as 1,250 files of audio recordings and moving images and even 340 telephone conversations.

According to the curators, the new website now offers the public access to the JFK archival assets with an enhanced search function for easier and faster access.

John Hawley, director of web development for the John F. Kennedy Presidential Library’s Museum said: “We wanted to ensure that we created a virtual experience that made it easy for people from around the world to discover and access educational and inspirational content that has the power to inspire all generations. From a technology perspective, improved site navigation was a large focus of the website redesign. The website needed to be easy to navigate so that it properly showcased the newly available information. For example, the new search engine allows visitors to enter the word ‘moon’ and pull up virtually every document, tape, and speech related to JFK’s mission to land men on the moon.”

Sitecore and technology partner Velir collaborated using its Content Management System to customise the new JFKLibrary.org website and to integrate Sitecore’s CMS to enable online video, faceted search, and digital asset management.

The project, dubbed as “Access to a Legacy,” is the largest, most advanced digital archive created by a Presidential Library not “born digital”.

Among the documents include a handwritten version of Kennedy’s inaugural address and notes and tapes made during the Cuban missile crisis.

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Filed under Content management system (CMS), Digital Media Management (DMM), Document archiving & retrieval, Document Management, Document scanning & imaging, Information Management, Media asset management, Portal, Records & Information Management (RIM), Records Management, Scanning, Search, Vendor News, Web Content Management

Google data privacy breach leaves brand reputation in tatters

Left to right, Eric E. Schmidt, Sergey Brin an...

Image via Wikipedia

Street View privacy breach damaging to user confidence in the brand

by Jack Adams, SEO Consultant, Greenlight

Google has escaped a fine for collecting personal data – including email addresses and passwords – being used in UK public Wi-Fi spots.

Despite labelling the act as a “significant breach” of the Data Protection Act that was “not fair or lawful,” the UK’s Information Commissioner’s Office (ICO), has simply requested that Google delete the offending data and given the search giant nine months to review its privacy practices.

The general consensus is that the ICO has been very lenient over this – its probe has been labelled “lily-livered” by Tory Member of Parliament (MP) Robert Halfon. But has Google really escaped lightly?

The damage to Google’s brand perception is substantial. In direct monetary terms it seems certainly Google has got off lightly, in the UK at least. Investigations in other nations are ongoing.

However, there can’t be any denying that some extent of damage has been done to users’ confidence in the brand and its squeaky-clean image, built around the company’s ‘don’t be evil’ motto.

This damage has been compounded by the widespread national news coverage of the privacy breaches, especially with the matter being discussed in UK parliament.

Even in general conversations, one slightly less-than-tech-savvy individual expressed reservations over Google, asking whether this breach means they should discontinue internet banking in fear of online fraud, demonstrating just how this news has pervaded the general public. The question though is whether this has put the respective individual off searching with Google? Will they now switch to a competitor?

The damage to Google’s brand perception is substantial.



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Filed under Analysis, Analytics & Metrics, Business Intelligence (BI), Content Security, Customer Relations Management (CRM), Data Governance, Data privacy, Data protection, Scanning, Security Content Management (SCM)

Information Commissioner: Street View breaches data protection laws

Christopher Graham, the UK Information Commiss...

Commissioner Graham finds Street View broke law

Government watchtdog finds search engine giant of unlawful Street snooping in private data dredge

ECM Plus – The UK Government Information Commissioner has found search engine behemoth Google will be subject to audit and must sign an undertaking not to breach data protection laws again.

The Information Commissioner further stated that if the search engine company were to undertake such an unlawful data breach in the UK again, they would ‘face enforcement action’ the ICO said in a statement.

Commissioner Christopher Graham said: “…there was a significant breach of the Data Protection Act when Google Street View cars collected payload data as part of their wi-fi mapping exercise in the UK.”

Commissioner Graham has instructed Google to sign an undertaking in which the company commits to take action to ensure that breaches of this kind cannot happen again.

Furthermore, in light of the breach of data protection, an audit of Google UK’s Data Protection practices will also be undertaken.

However, the Information Commissioner rejected calls for a financial penalty to be imposed on the search engine giant, but said that it was ‘well placed to take further regulatory action if the undertaking is not fully complied with.’

According to the ICO statement, iInternational data protection authorities that undertook in-depth investigations into Google’s activities found fragments of personal data, including emails, complete URLs – and passwords.

ICO said that following the admission by Google that personal data had indeed been collected, and the fact that Google used the same technology in the UK, the Commissioner decided that formal action was necessary.

Commissioner Graham is also requiring Google to delete the payload data collected in the UK as soon as it is legally cleared to do so.

Information Commissioner, Christopher Graham, added: “It is my view that the collection of this information was not fair or lawful and constitutes a significant breach of the first principle of the Data Protection Act.”

Said Graham: “The most appropriate and proportionate regulatory action in these circumstances is to get written legal assurance from Google that this will not happen again – and to follow this up with an ICO audit.”

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Filed under Business Intelligence (BI), Compliance, Content Security, Data centres, Data Governance, Data privacy, Data protection, Data storage, Enterprise Content Management, Enterprise Search, Industry News, Information Governance, Information security, Intellectual Property (IP), Knowledge Management, Reporting, Rights Management, Scanning, Security Content Management (SCM)

Kofax to auto scan and capture over 1 billion documents a year

Yay legal documents!

Paper, paper, everywhere. Picture: ifindkarma

Business process outsourcing firm selects Kofax for doc capture system

ECM Plus – Document management firm Kofax is to furnish ‘a business process outsourcing firm’  with an enterprise document capture solution in a deal worth over $3.9 million.

According to Kofax, the firm, a ‘leading provider of information management services’, includes records management, shredding, online backup and digital archiving, whereby Kofax will deploy its Capture and Communication Server via its document management services division to scan and capture some 1 billion invoices, cheques, legal forms, claims and ‘various financial related documents’ received annually from 140,000 customers throughout the world, Kofax stated. 

The Kofax doc software will also be supporting the BPO firm’s so-called ‘scan-to-store’ process whereby the company can capture documents and then route them to its IBM Content Manager OnDemand repository.

“This sale demonstrates Kofax software’s proven ability to deliver a solution that integrates quickly and seamlessly with a large-scale BPO’s existing platform to improve customer service, drive down costs, and ultimately provide a tangible, rapid return on investment” commented Kofax’s Alan Kerr of their field operations unit.

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Filed under Archive management, Business Process Management, Content Management, Data storage, Document archiving & retrieval, Document Management, Document scanning & imaging, Forms management, processing, eForms, Industry News, Information Management, Records & Information Management (RIM), Records Management, Scanning

Macca moves from Sergeant Pepper to Private Cloud

Photograph of Paul McCartney of the The Beatle...
Macca arrives in NYC in 1964

HP to deliver ex-Beatle Paul McCartney’s digital library via private cloud

ECM Plusby Paul Quigley – HP is to digitize Paul McCartney’s library into a dedicated private cloud for the former Beatle.

According to the company, Macca has a vast libraries of artefacts, which not only comprise of music but also includes images, artwork, paintings, film and videos, as well as masters of some of the most popular songs of modern times. 

During his career, Macca has accumulated iconic imagery, including the cover artwork for the album ‘Band on the Run’.

Hewlett Packard has been commissioned by Macca’s company MCL to digitise the material and design and build a content management system.

McCartney’s library will then be delivered through a private cloud.

Parts of the library will also be made available to fans, HP said, so they can have a personal and unparalleled look into McCartney’s collection.

“I’ve always been interested in creative ideas and new ways of reaching people, so this is a really exciting initiative for me” commented Macca. “I hope it will allow people who might be interested to access parts of our archives they might otherwise not be able to.”

The project is the first time HP has been commissioned in this way.

“Paul McCartney has always been a trendsetter in the music industry and HP has been at the forefront of technology innovation,” said Tom Hogan, executive vice president, Sales, Marketing and Strategy, Enterprise Business, HP.


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Filed under Cloud Computing, Enterprise Content Management, Private Cloud, Scanning, Vendor News

Ever the TWAIN: Hyland pipes in Visioneer

Photo showing the main atrium of Hyland Softwa...

Hyland Software HQ

Visioneer partners Hyland for document management automation

ECMPlus – Visioneer and Hyland have just inked a new partnership deal offering an integrated way to scan documents from Xerox DocuMate or Visioneer scanners directly into Hyland’s OnBase.

“Visioneer’s imaging products enable users to scan millions of document pages into OnBase repositories in one touch” said David Conley, director of U.S. channel sales for Hyland Software. “By partnering with Hyland Software, their current and future customers can leverage the award-winning OnBase solution to do even more with less.”

“Visioneer is the only company that provides a custom designed TWAIN interface to OnBase users across our entire product line, from $200 desktop scanners to over $5000 production scanners. Customers gain the greatest benefit when integrated hardware and software solutions are powerful, yet easy to use,” said Bill Kouzi, senior vice president of sales at Visioneer. “The strength of Hyland’s OnBase ECM solutions, coupled with Visioneer’s document imaging solutions, provides a means to regulatory compliance and efficient document capture which contributes to significant cost savings and improved business efficiencies within the healthcare market.”

Visioneer’s TWAIN technology is an interface between the scanner and the OnBase document management system that enables users to scan documents with the touch of a single button.

Once scanned, documents will enter the system in batches that are in an awaiting index state. Subsequently, users can find files based on any word or phrase in the document. Searches can also be conducted using any information stored in the electronic template that’s been applied to a document, such as key words, dates and invoice numbers. OnBase can search through millions of documents in seconds to find the exact information needed.


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Filed under Archive management, Document archiving & retrieval, Document Management, Document scanning & imaging, Enterprise Content Management, Scanning, Vendor News

Long search ends for DocStor

Originally, the goddess Isis was portrayed as ...

Isis, sister and husband of Osiris, mother of Horus: a hard act to follow

DocStor selects ISYS Embedded Search for eStor document management integration

By Paul Quigley

ECM Plus – ISYS Search Software has just formed a new OEM partnership with document management firm DocStor that will see DocStor using the ISYS Integration Kit to embed enterprise search functionality to access required information, irrespective of location or format.

DocStor’s eStor product has a range of document management solutions for organisations to help cut storage costs, as well as move towards the renowned ‘paperless office’ utopia.

The company said that the addition of ISYS helps find and locate stored information quickly and enabled enterprise-class federated search, text-mining and embedded search capabilities across a broad range of formats, languages and platforms.

Barry Minty of DocStor said: “The ISYS technology was incredibly straightforward to implement and adds significant value to our customers. We are already progressing a number of other deals involving ISYS, and we feel this will be the start of a successful partnership.”

Nicky Doherty, VP EMEA at ISYS Search Software added “Once information has been uploaded and stored, the challenge is enabling enterprise-wide information access. Searching for and locating the required content, whatever and wherever it is, becomes vital to ensuring productivity and efficiency levels remain high. This is the part of the jigsaw that we can work closely with DocStor to accomplish for existing clients like the RMP and others in the future.”

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Filed under Archive management, Content Management, Data storage, Document archiving & retrieval, Document Management, Document scanning & imaging, Enterprise Content Management, Enterprise Search, Scanning, Search, Vendor News